Sage Haven Society is seeking a skilled, values-driven Finance Manager to provide financial leadership within a trauma-informed, community-based organization supporting women and children surviving intimate partner violence and gender-based violence.
This is a leadership position requiring sound judgment, professionalism, and a high degree of integrity. The Finance Manager plays a critical role in ensuring financial accountability, sustainability, and compliance, and works closely with the Executive Director, leadership team, funders, and the Board of Directors.
About Sage Haven Society
Sage Haven Society is a trauma-informed and culturally responsive organisation providing programs and services that support women and children
surviving intimate partner violence and gender-based violence. We are committed to safety, dignity, accountability, and respectful practice in all aspects of our work. Located in Port Alberni, a community with a significant Indigenous population, we value cultural awareness, humility, and ethical stewardship as core organisational principles.
Position Overview
Reporting to the Executive Director, the Finance Manager is responsible for the organization’s full-cycle financial operations, financial reporting, funder compliance, and internal controls. The role also supports certain financial and administrative aspects of human resources and contributes to organisational leadership and decision-making.
This position requires a professional who works collaboratively as part of a team, exercises discretion at all times, and is able to engage appropriately and sensitively in an environment where confidential and, at times, distressing information may be encountered.
Key Responsibilities
Financial Management & Full-Cycle Accounting
- Oversee and manage full-cycle accounting using QuickBooks, including accounts payable, accounts receivable, general ledger entries, journal entries, accruals, and reconciliations
- Manage accounts payable and receivable processes, ensuring accuracy, timeliness, and appropriate authorisation
- Perform regular bank reconciliations and ensure balance sheet integrity
- Maintain accurate financial records and supporting documentation in accordance with organisational policies and funder requirements
Financial Reporting & Analysis
- Prepare and deliver monthly financial reports, meeting month-end close deadlines no later than the 15th of each month
- Produce quarterly and year-end financial statements as required
- Conduct financial analysis and prepare reports to support operational and strategic decision-making
- Assist with budgeting, forecasting, and cash-flow analysis
Funder Reporting & Compliance
- Prepare financial reports for funders, contracts, and grants, ensuring compliance with funding agreements and reporting timelines.
- Support audit preparation and liaise with external auditors and other financial stakeholders.
- Ensure strong internal financial controls and risk-management practices are maintained.
Human Resources & Administrative Support
- Support financial aspects of human resources, including payroll coordination, benefits administration support, and HR-related financial reporting.
- Work collaboratively with leadership on staffing budgets, cost analysis, and funding allocations.
Leadership, Teamwork & Professional Conduct
- Act as a collaborative member of the organization’s leadership team
- Work respectfully and effectively with colleagues across programs and disciplines
- Demonstrate professionalism, discretion, and sensitivity when exposed to confidential or distressing information, while maintaining appropriate boundaries
- Represent the organization professionally in interactions with funders, auditors,and external partners
Professional Expectations
This is a high-trust leadership role. The Finance Manager is expected to:
- Conduct themselves with professionalism, integrity, and accountability
- Be a team player who contributes positively to a respectful and supportive workplace
- Maintain strict confidentiality and exercise sound judgment at all times
- Communicate financial information clearly to both financial and non-financial audiences
- Work comfortably within a trauma-informed and culturally responsive environment
Qualifications
Required
- Minimum 2–5+ years of progressive accounting experience, including full-cycle accounting
- Demonstrated experience using QuickBooks for accounting functions (Desktop preferred)
- Experience preparing financial reports for funders or external stakeholders
- Strong knowledge of budgeting, financial controls, and reporting
- Advanced Excel skills, including formulas and financial analysis
- Excellent organisational, analytical, and communication skills
- Strong attention to detail and ability to meet deadlines
Not Required
- CPA designation is not required
Assets
- Experience in the non-profit or community-based sector
- Experience working with multiple funding sources or grant-funded programs
- Experience supporting organisations serving women and children impacted by violence
- Cultural awareness and experience working respectfully with Indigenous communities
- Experience supervising or mentoring staff
Compensation & Benefits
- Starting salary: $60,000 per year
- Higher salary may be considered based on experience, qualifications, and demonstrated expertise
- Participation in the organisation’s pension plan
- Extended health and dental benefits
- Benefits consistent with those provided to all non-union staff
Conditions of Employment
- Clear Criminal Record Check
- Vulnerable Sector Check
- Bondable
How to Apply
Interested candidates are invited to submit a resume and cover letter outlining their experience and interest in the role to:
jfraser@sagehavensociety.org
Attention: Executive Director, Sage Haven Society
Application Deadline
Friday, February 13, 2026, at 5:00 p.m. (Pacific Time).
Sage Haven Society reserves the right to begin screening applications prior to the closing date.
Sage Haven Society is committed to equity, diversity, and inclusion and welcomes applications from individuals who reflect the communities we serve.
