Third-Party Fundraising Frequently Asked Questions

Welcome to the Sage Haven Society Third-Party Fundraiser FAQ Page.

Do you have questions about organizing an event to support Sage Haven Society in Port Alberni? Whether you’re an individual, business owner, or community leader, this page answers frequently asked questions, offering valuable insights and guidance to help you plan and execute a successful fundraiser. Discover the information you need to kickstart your fundraising journey, align your event seamlessly with our mission and values, and make a meaningful impact. Thank you for choosing Sage Haven Society as the beneficiary of your upcoming event!

Before you get started please be sure to subscribe to our online newsletter.

You can find the application form online here.

We are currently working on Sage Haven Society’s Third-Party Fundraising Tool Kit and Guide. (March 2024)

In the mean time, please fill out our application form or reach out to our fundraising coordinator by email at

Sage Haven Society has a very small administrative team, which limits our ability to assist third-party fundraisers in organizing their events.  We have created this Third Party Event Toolkit to help you start planning your event, and we have put together some third-party fundraising ideas for Port Alberni.

The event organizers are responsible for creating a budget and managing all expenses accordingly. 

It is the responsibility of the event organizers to recruit, train and manage all volunteers. 

Sage Haven Society does not actively seek sponsors or furnish lists of sponsors/donors for third-party events. It is the responsibility of the event organizer to independently seek support from individuals or businesses to cover associated costs.

Sage Haven will not assume responsibility for any injuries, damages, or accidents occurring before, during, or after the third-party event.

With a minimum of 8 weeks notice, we will do our best to include it in our monthly e-newsletter create an event post and share it on social accounts where appropriate.

Please be sure you are following our social profiles in advance:

  • Facebook:
  • Instagram:
  • LinkedIn:
  • X:
All publicity that includes Sage Haven’s logo or branding for the proposed event should be approved by Sage Haven prior to being printed and/or released, including web content, press releases, and printed materials. Please forward all content for approval to

Funds raised by a third-party event should be made payable and turned into Sage Haven no later than 14 days after the event.

It is preferred that all funds raised are deposited into one account and a cumulative cheque is written to Sage Haven Society.

Cash funds must be turned in to the agency no later than 3 days after the event and in a sealed envelope, with a count sheet detailing the funds included.

Please contact our fundraising coordinator to make arrangements to drop off your cheque or mail your cheque to:

Attention: Fundraising Coordinator
3082 3rd Ave Port
Alberni, BC, V9Y 2A5

We have created versions of our logo specifically for approved third party events. Please complete the section ‘Materials requested for the event’ on the Third-Party Fundraising Application and our brand kit and logos will be emailed to you.

Sage Haven can provide print materials about our programs and services. We may also be able to provide banners, subject to availability. Please check the appropriate box on the third-party application form.

Sage Haven can not assist with raffle licenses for third-party events. Our executive Director would determine any exception for well established events.

The event organizers are responsible for any required licenses, such as liquor licenses. You must be able to provide Sage Haven with proof of adequate licenses.

It is the responsibility of the event organizers to promote their own events. 

The event organizer is responsible for seeking prizes to contribute to the event. When contacting potential sponsors, make it clear that you are organizing a third-party event in support of Sage Haven Society to prevent any confusion. While purchasing items for the auction is an option, the organizers are responsible for covering the costs of these items.

An online donation drive is a fundraising campaign conducted over the Internet to encourage individuals or groups to contribute funds to a specific cause, organization, or charitable initiative. Unlike traditional offline methods, online donation drives leverage digital platforms, such as websites, social media, and crowdfunding platforms, to reach a broader audience and facilitate the collection of donations. Participants can make contributions securely through online payment systems, credit cards, or other electronic payment methods.

There is no need to complete a third-party fundraising application for donation drives hosted using Facebook’s Donation Tools or Canada Helps.